Contract alterations and new contracts filled the consent agenda during last week’s meeting.
The massive consent agenda for last week’s commission meeting was comprised of a variety of project alterations as well as securing the approval for new contracts.
With hurricane season now officially underway, the timing was perfect for the city to renew its stand-by contract for debris removal and management services. The current contract expired so the city needed to publish a new Request for Proposals for the services. The RFP was published on April 17 and 11 responses were received by May 21.
The Evaluation/Selection committee comprised of Jill Sessions, Jack Holland, David Burnett, and Wayne Everhart met to rank the proposals on July 8 and selected Crowder-Gulf Joint Venture, Inc. as the top ranked company. Commissioners unanimously agreed to authorize the City Manager to execute a contract with Crowder-Gulf Joint Venture, Inc.
If needed, Crowder-Gulf Joint Venture, Inc. will come in and handle all of the hurricane, tornado, flood, fire or man-made disaster debris removal and management. It bills the city based off of labor, service and tools used during the cleanup.
Several current projects faced minor adjustments. One positive change was in regards to the street resurfacing project. On March 23, commissioners approved the Fiscal Year 20 list of streets to be resurfaced, which totaled 10.37 miles.
The Engineer’s Opinion of Probable Cost for the Street Resurfacing Program was $2,673,500. The project was advertised for bids on June 16 and four bids were received on July 2. Thanks to the savings the city has seen with the street project, it was able to add more to the list.
Included in the bid were three Add Alternate Items, two of which are being recommended for awards. One was the Add Alternate Item 2 Oaklawn Cemetery access road reconstruction for $10,168 and the other was the Add Alternate Item 3 Delivery of asphalt millings to City Streets Facility for $4,800. Inadvertently, West Lee Street from Crum to Walker Street was included in the bid advertisement so the city had to delete it via a deduct. It will be recommended for inclusion at a later date.
Commisioners agreed to authorize the City Manager to execute a contract with C.W. Roberts Contracting, Inc. in the amount of $2,093,792.60, itemized as follows:
Based Bid: $2,092,718.55
Add Alt. Item 2: $10,168.00
Add Alt. Item 3: $4,800.00
Deduct (Items 116 and 117): ($13,893.95)
Total Contract Amount: $2,093,792.60
There was also a minor hiccup with a sidewalk project the city has had underway. The city entered a contract with BBE-Boggs Engineering for design services of the 2019 CDBG sidewalk project, for a total of $23,773. The project was going to create safe pedestrian access through new ADA-compliant concrete sidewalks at four locations throughout Plant City.
However, when the crew got to West Woodlawn Avenue, there was an issue. According to the city, “due to property conflicts and existing objects in the right of way, the sidewalk route was changed from W. Woodlawn Avenue to W. Spencer Street during construction.” That meant the company had to re-design this route. The new sidewalk has 1,300 linear feet of sidewalk along West Spencer Street, 175 linear feet along North Franklin Street, installation of ADA curb ramps, pedestrian crossings, new marking and sodding. Commissioners unanimously agreed to execute the modification with the company for $4,040.
